Updated
PAR-Q Form for Personal Trainers: Free Intake Template
PAR-Q form guidance and a free intake CSV: contact details, goals, screening status and follow-up fields. Links to the official PAR-Q+ forms.
Not legal advice; have a solicitor/attorney review for your country/state.
Use the official PAR-Q+ forms
The PAR-Q+ is published by the PAR-Q+ Collaboration. Use the official website and print forms page. We do not reproduce its questions. The download page could not be retrieved during the 9 October 2026 review; confirm the current version directly with the publisher before use.
Health information and access
UK health data is special category data: see ICO guidance, checked 9 October 2026. For HIPAA, check whether it applies to you.
Before collecting responses
Choose the minimum fields you need, explain the purpose and restrict access. Keep a multi-client response sheet coach-only. Consent checkboxes are placeholders for a reviewed process, not proof of a lawful basis. Read how to start online fitness coaching and the personal trainer forms checklist.
Free starter CSV downloads
Get every tab as a CSV by email, then import them into your own Google Sheet. The previews below are open to everyone and use fictional example data.
CSV files carry the layout and example rows only, not formatting, charts, checkboxes or a shared Google Form. Formula cells arrive as text: check each one, then delete the leading apostrophe to switch it on.
Intake
This is an intake structure, not the PAR-Q+ questionnaire. Use the official form and follow its instructions. Collect only necessary information.
| Client ID | Contact name | Email/phone | Emergency contact | Emergency phone | Goals | Training history | Injuries/conditions | Medications optional | PAR-Q+ completed date | Any YES answers? | Clearance date | Clearance notes | Privacy notice acknowledged | Contact consent recorded | Coach review date | Status |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| EX001 | Example client | example@example.com | Add privately | Add privately | Discuss at intake | Discuss at intake | Client disclosure | Optional | false | false | Screening record missing |
Status formula (intake):
=IF(J2="","Screening record missing",IF(AND(UPPER(TRIM(K2))="YES",L2=""),"Follow-up required","Coach review required"))Follow-up
The status formula only flags missing follow-up. It cannot establish medical clearance or replace professional judgement.
| Client ID | Required follow-up | Responsible person | Due date | Completion note |
|---|---|---|---|---|
| EX001 | Review official form instructions | Coach | Set review date | Record outcome privately |
More free templates
Frequently asked questions
What is a PAR-Q?
A physical activity readiness questionnaire supports pre-participation screening. Use the PAR-Q+ Collaboration’s official forms and follow their instructions. This page supplies an intake/status structure, not the questionnaire.
Is a PAR-Q a legal document?
Requirements vary by country, state, insurer and service. Ask your insurer or professional body what screening and records you need; do not assume this template satisfies legal duties.
Can I complete it online?
Use the official publisher’s current options and instructions. You can build your own intake form from these fields, but no Google Form or copy link is supplied here.
How long should I keep it?
Set a documented retention policy with your insurer and an appropriate adviser. Keep information only for the purpose and period you can justify; this template does not set a universal retention period.