An honest comparison of Google Sheets and My PT Hub for managing online coaching clients. Cost, flexibility, features, and which one actually helps you scale.
My PT Hub is one of the more affordable coaching platforms on the market. Starting at $25/month, it undercuts competitors like TrueCoach and Trainerize on price. But cheaper doesn't always mean better value — especially when you compare it to a system you pay for once and own forever.
The Quick Comparison
| Feature | Google Sheets + GSheetsPro | My PT Hub |
|---|---|---|
| Cost | £199 one-time | $25–65/month ($300–780/year) |
| Recurring fees | None | Yes, forever |
| Client limit | Unlimited | 3 (Starter), unlimited (Premium) |
| Workout programming | Fully customisable | Built-in builder |
| Nutrition tracking | Build exactly what you need | Built-in meal plans |
| Check-in forms | Completely custom | AI check-ins (paid add-on) |
| Client app | Shared via link (mobile-friendly) | Dedicated app |
| Custom branding | Full control | White-label app (paid add-on) |
| Automations | Google Apps Script + integrations | Limited |
| Data ownership | 100% yours | On their servers |
Price: Affordable but Still Adds Up
My PT Hub's pricing is straightforward. The Starter plan is $25/month for 3 clients. Premium (unlimited clients) is $65/month. Annual billing drops the cost slightly.
But even at the cheaper end, subscriptions compound:
| Plan | Monthly | Annual | 3-Year Total |
|---|---|---|---|
| My PT Hub Starter (3 clients) | $25 | $300 | $900 |
| My PT Hub Premium (unlimited) | $65 | $780 | $2,340 |
| GSheetsPro | — | — | £199 total |
The Starter plan caps you at 3 clients — not enough for anyone running a real business. Most coaches will need Premium, which means $780/year. Over three years, that's $2,340 for software you're renting.
For the full breakdown across all platforms, check the true cost of online coaching software.
Where My PT Hub Wins
Low entry price. At $25/month, it's one of the cheapest ways to get started with dedicated coaching software. If you're testing online coaching with a few clients, the barrier to entry is low.
All-in-one basics. Workouts, nutrition plans, habit tracking, messaging, and payment processing are all included. You won't need to piece together multiple tools for a basic setup.
Simple interface. My PT Hub is straightforward to use. There's no steep learning curve, and you can have a client set up within minutes of signing up.
Payment processing. Built-in payment collection means clients can pay through the platform. One less tool to manage.
Where Google Sheets + GSheetsPro Wins
Depth of features. My PT Hub covers the basics, but reviews consistently note its feature set is "thinner" than competitors. The exercise library is smaller, the automation capabilities are limited, and customisation options are restricted. GSheetsPro gives you complete templates for programming, nutrition, check-ins, and business tracking — all fully customisable.
No add-on fees. My PT Hub charges extra for white-label apps and AI-powered check-ins. With GSheetsPro, everything is included in the one-time price.
Unlimited clients from day one. My PT Hub's Starter plan caps you at 3 clients. Three. That's barely enough to call it a coaching business. With GSheetsPro, you can scale to 50+ clients without paying a penny more.
Full customisation. My PT Hub gives you their workout builder, their nutrition format, their check-in structure. If your coaching methodology doesn't fit their template, you adapt your coaching to the software — which is backwards. Sheets lets you build the system around how you actually coach.
Data ownership. Your coaching data, client history, and programmes live in your Google Drive. Export, backup, and access them anytime. If My PT Hub changes their pricing or shuts down, your data is safe regardless.
The Budget Question
My PT Hub's appeal is price. It's cheaper than TrueCoach, Trainerize, and Everfit. For coaches who've been burned by expensive platforms, that's attractive.
But "cheaper subscription" is still a subscription. The cheapest subscription is the one you don't pay. GSheetsPro costs £199 once and then your software costs drop to zero — forever.
If you're currently paying $65/month for My PT Hub Premium, GSheetsPro pays for itself in three months. The remaining years are pure savings.
Who Should Use My PT Hub
My PT Hub makes sense if:
- You want a low-cost, low-friction way to test online coaching
- You have 3 or fewer clients and the Starter plan is sufficient
- You want built-in payment processing
- You prefer a simple, no-frills platform
Who Should Use Google Sheets + GSheetsPro
GSheetsPro makes sense if:
- You want to pay once and own your system forever
- You need more depth than My PT Hub's "serviceable but limited" features
- You coach more than 3 clients (so, essentially, anyone serious about this)
- You want custom nutrition tracking, automated check-ins, and business dashboards included
- You plan to grow and don't want your costs growing with you
The Verdict
My PT Hub is the budget option in a field of expensive subscriptions. But the real budget option is paying once.
GSheetsPro gives you a more powerful system — client management, programming, nutrition, automations, and business tracking — for less than three months of My PT Hub Premium. After that, every month is money saved.
