An honest comparison of Google Sheets and Everfit for managing online coaching clients. Cost, flexibility, features, and which one actually helps you scale.
Everfit Starter is free for up to five clients. Pro starts at $19 USD per month for five clients. Choose a tier by both client count and the features you need.
Everfit plans and monthly prices
Source: Everfit official pricing, checked 9 October 2026 with monthly billing. All figures below are USD; annual billing and tax can change the checkout total.
| Plan | Included clients | Monthly USD |
|---|---|---|
| Starter | 5 | Free |
| Pro | 5 | $19 |
| Pro | 10 | $29 |
| Pro | 20 | $49 |
| Pro | 35 | $75 |
| Pro | 50 | $95 |
| Pro | 75 | $120 |
| Pro | 100 | $140 |
| Pro | 125 | $160 |
| Pro | 150 | $180 |
| Pro | 200 | $220 |
| Pro | 250 | $255 |
| Pro | 300 | $290 |
| Studio | 50 | From $105 |
Add-ons and branding
Autoflow starts at $29 USD/month, according to the same pricing page on 9 October 2026. Add that to the plan before comparing totals. Pro and Studio advertise custom logo and colour options; do not assume this includes a separate app-store listing.
Other add-on prices were not verified in this review. Check the provider's selected tier and checkout before budgeting.
Worked costs for 5, 15 and 30 clients
| Active clients | Paid plan used | Monthly USD | 12 monthly payments | Cost per active client/month |
|---|---|---|---|---|
| 5 | Pro 5 | $19 | $228 | $3.80 |
| 15 | Pro 20 | $49 | $588 | $3.27 |
| 30 | Pro 35 | $75 | $900 | $2.50 |
At five clients, Starter may instead cost $0 if its included workflow is enough. Annual totals above are arithmetic from monthly billing, not annual-plan quotes. Add-ons and taxes are excluded.
When Everfit is the better choice
Test Everfit if you want app-based workout delivery and client logging. Use its trial to check your actual programme, nutrition workflow and branding requirements. An integrated workflow can justify a subscription if it fits the service you sell.
A Google Sheets alternative
GSheetsPro is a Google Sheets system for client dashboards, macro and meal plans, check-ins, training plans and weekly progress. It costs £199 GBP once. See the full system. Set up messaging, payments and any automation separately; a spreadsheet is not a dedicated coaching app.
Try a dummy client in each system before moving real records. Check phone usability, sharing permissions and how you will handle reminders. Read online coaching software costs compared.
